We held our annual free bookshelf event last Saturday. This is our sixth year doing it, and my fifth year coordinating it, and our first year hosting it at our church. There has been construction going on at the public elementary school, and the principal asked if we could have it at our church. It's no small thing to be invited on their campus each year, and it's amazing that they came to our place, so to speak, this year. I have a co-lead who works with me (she's the best and does everything I don't know how to do), and we partner with a
nonprofit organization and our local elementary school.
The night before we did the set-up, sorting, packing, and also the pre-painting for the bookshelf drawers. I was hesitant about doing it all together, which is what our partners wanted. I felt there time lost doing it that way, but it all worked out. We also had some mix-ups with the men who were arbitrarily put in charge of setting up the book display. They sort of dumped all the boxes out without reading the box labels. It wasn't really their fault; I was doing something else, and no one had told them specifics. They then put them in big piles and stacks. It was kind of funny. I really appreciated how hard they worked on transporting the books and tables, and also trying to sort the books and set them up.
This was also the first year Naomi helped at the event, apart from pre-painting the bookshelf drawers the week before. We usually do not have the younger children help out, as the tasks and interactions with the families require more maturity. She was pretty tired from a school dance the night before, but she came and did great, as did all the volunteers. We initially had the lowest number of volunteer sign-ups ever for this event, and in the end, people just came as they felt led, and we ended up having one of the biggest turnouts of volunteers ever! So thankful! All the families were invited back for our Harvest Festival, and many of them have participated in our NPO partner's reading programs. We had a number of no-shows among the participants, and one teacher said some of her students could not find a way to transport the shelves back home. So we made shelves for them and the NPO delivered them to the school.
What is the Bookself Project event like? On the morning of, the families arrive and check in and receive instructions. They are split into two rotating groups, one English and one Spanish. The first group of parents goes to a literacy workshop while their kindergarteners and their older siblings do activities outside. The younger siblings go to the childcare room. Then the parents are reunited with the children and go to the bookshelf area. They select a color drawer they like, letters for their names, decoratives they can color or stick on their shelves, and paint stamps to finish it off. They receive a free pouch of fun school supplies. The shelves are set out to dry while they select free picture books for their shelves. This year we were able to give 20 books away each, as well as chapter books to the older siblings. I had pushed back on that, concerned that we would not have a good selection for the kids at the end of the line and that we usually needed the books for the next event. In the end, it made sense what the NPO team leader said, and we went ahead and tried to clear our inventory as much as possible.
There were a number of last-minute changes made by the new team and leader from the NPO side (vs. what her predecessor did), and we were scrambling to accommodate. Some volunteers and families were late. Plus, our church can be a maze if you aren't familiar with the areas, and with people trickling in or entering on the wrong side, we were short on escorts. I ended up escorting a couple people to the wrong workshop because they had changed the speaker schedule (but also my fault for not double-checking). This began to cause a spirit of frustration and confusion, and a couple of ladies just prayed continuously for that. Those prayers were answered, and everything fell into place, as far as I heard.
Each year I ask if someone else wants to lead it, but there haven't been takers. I very much appreciate Manny watching the kids during the event. Many other things fall behind in the weeks leading up to it, and I know that's hard for him as well, on top of the feeling that I get to do these things while he has to work. But hopefully we can continue partnering in this service. Maybe if we continue to do it every year, our whole family will eventually be able to do it together.
Naomi and her friends at the letters station. This was the only photo that was mine. The following were taken by others.
The calm (sort of) before the storm, doing last-minute set-up.
School supplies for each family.
Two of the men at the free book "shop." Both of them work with children; one is our elementary children's director, and he has a British accent and is amazing. The other man helps with Lucas' class and at our events, always getting there early and staying late to help.
Delivering snacks to the childcare room.
Food for younger set put together nicely (nothing to do with me; I was just delivering them).
An example of how the kids decorated their shelves.
Circle time with the kindergarteners.
Kindergarteners and older siblings could play at playground and do these flower crafts.
Finished bookshelves.
We put out a variety of books, including Christian children's books like The Three Trees.
I love book covers. Like album covers, I miss seeing the pictures and artwork now that so much is in digital form.
We gave away over 150 books!